Slide set here (PDF, 2.3MB)

Getting ready

To increase the quality of your eMeeting experience, please attend to the following before the meeting

1. Read the background material on enterprise learning and the survey results (PDF, Acrobat reader 5 or 6 required).
2. Prepare to use WebEx: Go to http://trainingcenter1.webex.com.
   • New to WebEx?
     • Look on the left side of your screen, just below the WebEx logo, and click "New User?" Follow the prompts to download a client for your computer. Allow at least 15 minutes for the download, and another 15-30 minutes to become familiar with WebEx.
     • To check for compatibility of rich media players for Universal Communications Format (UCF), go to https://mcssl1.webex.com/mcssl1/systemdiagnosis.php
     • Then proceed to registration.
   • Already a WebEx user? You're ready to attend.

Attending the meeting

The meeting "room" will be accessible beginning at 8:00 a.m. PDT.

• Attend
  1. Go to https://mcssl1.webex.com/mcssl1/j.php (If prompted for a meeting number, use 691570998. If prompted for a password, enter america)
  2. Write down the meeting number and password in case you happen to get disconnected.
  3. Dial 1-866-279-3239 (US and Canada) or 1-408-678-2031 (International) user ID 289.

Once you are in, please note...

• Put your phone on mute until you are prompted by the meeting host to introduce yourself.
• Get the speakers' presentations, if you want, via the meeting announcement page.
• During the meeting, use WebEx to provide feedback, ask questions or comment about the content presented.
  • Rick Huebsch, the Remote Participant Facilitator/Champion will direct your inputs into the meeting at appropriate times, providing you the segue to add or respond as needed.
  • Please be aware that if your connection goes to WebEx goes down, there is no way to communicate to the meeting. The meeting room is behind a firewall, so the facilitator cannot access his email. We are working on a solution for this.
  • Please do not interrupt the meeting by raising a connection issue via the teleconference line. If you are unable to log back in to WebEx, call Rick Huebsch at (408) 206-7335.
  • Alex Gault has offered to maintain another community page with a near-real-time blog.

Tips For Remote Participants

For this meeting, Enterprise Learning in the Next Twenty-Four Months, the format will be mostly one way. Many guest speakers will present to the audience and interact with one another. There will be some time for questions and answers but little time for interaction with the audience.

Consequently, the following improvements will be enacted to increase the quality of the experience for remote participants.

1. Guest speakers will use hand held microphones which will be channeled though the PolyCom for those using the conference call-in number. Speakers� movements should not adversely affect the quality of audio for remote participants.
2. All questions will be funneled through a Meeting Coordinator who will read the questions aloud. Remote participants can submit questions by way of the chat function of WebEx. The Remote Participant Facilitator will hand these questions to the Meeting Coordinator when timely.
3. The WebEx screen will be projected on a big screen before those in the room, enabling the audience to read the chat comments and questions of the remote participants.
4. Digital images of the meeting may be uploaded to the WebEx Meeting Center site during the meeting, if possible. Remote participants may want to have two browser windows open: One for WebEx Meeting Center, https://mcssl1.webex.com/mcssl1/j.php?ED=78219181, and one for the eLearning Forum's community page: http://www.elearningforum.com/meetings/2003/june/community.html
5. Updates of meeting minutes will be uploaded to the community page throughout the meeting.
6. Throughout the meeting, the Remote Participant Facilitator will use chat to communicate who is speaking and key points.
7. To conserve time, the Remote Participant Facilitator will introduce all remote participants (see #4 below).

As with all meetings, we recommend that remote participants attend to the following tips to ensure a positive experience:

1. Before the meeting, test your system per the instructions at the top of this page
2. Before the meeting, review the preparation resources
3. Turn off all spam and pop-up blockers and any unnecessary applications.
4. Log in to the meeting at least fifteen minutes before start time so that you can provide the Facilitator with introduction information: Your name, Your location, Your Affiliation.
5. Mute your phone and eliminate unnecessary background noise that might distract your focus.
6. When speaking to the audience, remember to say your name first. After speaking, remember to mute your phone.
7. Be brief in your chat comments and questions so that all remote participants can interact.
8. Following the meeting, email evaluation comments and recommendations for improvement about the meeting to the Remote Participant Facilitator at rickhuebsch8@aol.com